Managed as part the Riverbend Industries portfolio, Phoenix Manufacturing, Inc (“PMI”) designs, markets, sales, and manufactures various high-efficiency residential and industrial evaporative cooler systems under the Frigiking®, Aerocool®, and Ecokool® brands. For almost fifty years, PMI has been providing quality cooling solutions and exceptional customer service to customers across the western United States and beyond.
Riverbend Industries Inc. (“RBI”) is a private family-owned portfolio holding company headquartered in Chicago, Illinois. The portfolio is primarily comprised of several small, independently operated, previously family-run businesses in the light manufacturing and distribution sectors. The portfolio is a long-term holder of its investments and plans to grow both organically and through acquisitions into the foreseeable future.
Position Summary
We are looking for a Billing/Accounts Payable Specialist with 2-5 years of proven experience in a manufacturing environment, who is responsible for providing financial and administrative services for the Finance department. The selected candidate must have great attention to detail and be able to interact professionally with external vendors, internal employees and executives. A successful candidate will be responsible for handling a high volume of receivables, payables, ensuring timely and accurate submission and payment of invoices, billing discrepancies, maintaining accurate records, ensuring timely response to inquiries and performing special projects as needed. He/she should possess strong communication skills, an amiable personality and be comfortable in a Move Fast, Think Big environment. Proficiency with Microsoft Office Programs is required.
Essential Job Functions
The Billing/Accounts Payable Specialist will have several Roles and Responsibilities including, but not limited to the following:
- Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records in JD Edward ERP system
- Provides clerical support necessary to pay the obligations of the organization
- Assemble invoices to be completed for payment
- Review invoices and requisitions for satisfactory payment approval
- Clarify any questionable invoice items, prices or receiving signatures
- Match purchase orders and/or receiving documents to invoices and enter invoices into JD Edward ERP system
- Reconcile processed work by verifying entries and comparing system reports to balances
- Maintain copies of vouchers, invoices or correspondence necessary for files
- Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
- Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
- Assures W-9’s are on file for all vendors
- Protect organization’s value by keeping information confidential
- Process customer invoices daily and respond to customer request for invoice copy timely
- Generates reports and responds to inquiries regarding entered data as requested.
- Support internal/external auditor requests for Customer Invoice data.
- Will document Billing and A/P processes and keep documentation up-to-date for processes that he she owns
- Contributes to a team effort and accomplishes related results as required.
- Other duties and responsibilities as required (which will include learning to be a backup or to provide additional processing capacity to other Accounting/Finance functions)
This is a guideline to help you evaluate the position additional duties as required
- High school diploma or general education degree (GED);
- Knowledge of relevant accounting standards
- Minimum 2-5 years billing and payables experience combined
- Proficient/fast/accurate with data entry
- Strong knowledge of coding to chart of accounts required
- Ability to create Excel Spreadsheets and pivot tables
- Ability to learn quickly and work independently
- Attention to detail and accuracy in data entry and record-keeping
- Self-motivated, flexible, and a team player
- Strong analytical, research and problem-solving skills
- Ability to work under heavy volume to meet deadlines
Desired Qualifications and Attributes
- Experience in JD Edwards Software a big plus!
- Experience with Epicor Kinetics a big plus!
- Has worked in a Sarbanes-Oxley (SOX) compliant environment